Avoiding the Pitfalls of Holding a Board Meeting Online

With the pandemic forcing companies to adapt their working habits remote work and virtual board meetings seem to be a thing of the past. Digital meetings allow participants to be a part of the meeting without having to worry about quarantine time or travel restrictions. They also help reduce the costs for flights and hotels.

Online meetings are simple to set up, and they’ve data room software become more common in mission-driven organizations who are looking to maintain their communication despite the COVID-19 Crisis. It is important to be aware of the risks that are associated with online meetings so you can avoid them and ensure your online board meetings are as effective as you can.

The most important factor to consider is the software platform you use for your hybrid or virtual board meetings. Choose a platform that has a Waiting Room feature that guards your meeting from unauthorized participants and only admits only those who have been invited by the meeting host or co-host. You should then provide training for your board members to help them get comfortable with the technology and learn how to use it correctly.

Encourage your board members to make use of a headset, or speakerphone during the meeting and to declutter their home office so that it appears camera-ready, free of personal photographs and other items that distract. Remind them to sit on the chair instead of their bed or couch. This will help them appear more professional and presentable during the meeting. Encourage them to speak up at the beginning of the session to ensure that everyone hears and the meeting begins on positive footing.

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