Board Meeting Rules – 7 of the Most Important Rules for a Successful Board Meeting

In the world of board meetings there are lots of rules. It is beneficial, as it ensures that discussions are fair and productive. However, the amount of rules could become overwhelming, especially for the first-time chair or even seasoned one. In this article, we will look at seven of the most important rules of board meetings which are essential to ensure constructive dialogue and positive results.

Rule 1: Order of precedence must always be observed.

The chairperson of the board must ensure that discussions remain focused on the items on their agenda. Every member has a responsibility to listen and respect the opinions of other members. To speak members must communicate to the chairperson by raising their hands or standing up. The chairperson must then allow the member to speak their opinion. The chairperson should also adhere to Robert’s Rules of Order when deciding which types of motions are more important and how to identify them (e.g. by raising your hand or asking permission).

Rule 2: Only a single item is discussed at the same time.

Distracted by new issues, board meetings consume valuable time and divert attention from the most important topics. To prevent this from happening the board’s leader could include the idea of a “parking area” near the end of the meeting where they can bring up important topics that are not the most important ones. The board leader could then agree to revisit the parking lot and assess whether these topics should be added to the next agenda, pushed to a different meeting, or assigned as an item.

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