How to Create a Digital Board Meeting

Going digital is a practical solution for non-profit organizations forced to cancel board meetings due to the coronavirus outbreak. However, this change can be a problem for some boards. Having the right strategy can aid them in overcoming these obstacles and make it smooth for everyone involved.

The first step is to choose an effective video conferencing program that will allow your board members to communicate and collaborate effectively, regardless of their location. Make sure that the software has a variety of features that will encourage participation and boost engagement. A video feature, for instance will ensure that participants do not get distracted by others in the room and follow the rules of board meetings.

Create an agenda that includes specific discussion topics and an end goal. This will allow you to quickly move from one topic to the next and improve productivity. The ability to set a clear agenda for each meeting will help the chair to keep the meeting on track and on track.

Another important aspect of an online board meeting is recording the minutes. This will be helpful for future readers who might not be capable of attending the meeting. When you record the minutes, make sure you keep a good balance between clarity and thoroughness to cover all important information discussed during the meeting. Include all board decisions along with the reasoning behind them. This will allow you to explain your decision to those who were not present at the meeting.

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